Volunteer Resources

Here, you can find resources and forms to support your success as a KUS Volunteer.

KUS Forms

Marketing Request Form

Submit at least 4 weeks before your event for gift cards, prize requests, etc. and at least 6 weeks before your event for current partner and other partner sponsorship requests

  • Please ensure that ALL details on your form are included

  • Event date, approximate attendance, what you would like, and the marketing plan

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Room Booking Form

For event coordinators that need a room from UBC or the AMS for their event

  • Submit room booking form well in advance

    • The SOONER the better!

  • Send room booking requests AT LEAST 3 weeks in advance for AMS spaces

  • Send room booking requests 2 weeks in advance for UBC lecture halls and classrooms

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Sponsorship Request Form

Reimbursement Form

What do we need?

  • Picture of the receipt (take a photo IMMEDIATELY)

  • If purchase is greater than $500 we need a bank or credit statement showing proof of transaction

  • All other necessary information is outlined in the form

Everyone wants their money back ASAP, but please be PATIENT with reimbursement times!

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For ANY marketing material requests (posts, stories, reels, etc.)

  • Send to your committee’s assigned marketing chair

  • Submit minimum 2 WEEKS in advance of the POST date

  • Information does not need to be finalized!

Late submissions will not be tolerated

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Student Content Form

Want to be featured in our content this year? 🕺

We are collecting your photos/videos from events and feature them throughout the year in recap posts, videos, and our newly added KUS Yearbook! You may submit the form as many times as you need! We are so excited to see the year through your lens! 😎📸

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Event Planning Resources

KUS Events 2025/26 Spreadsheet

To organize the right date for your event, this resource is here for you to plan around other events in the KUS! Check if your desired event day conflicts with another event that day, and to help keep track of any future plans you may have in relation to other committees.

Access Sheet

Event Planning Checklist

When it comes to planning your event, there are many factors you have to consider. This checklist provides a step-by-step guide to planning, promoting, executing, and evaluating successful KUS events with your committee! Please read through the checklist and keep this in mind throughout the process of planning events this year.

Access Sheet

KIN Class Schedules

Use this resource to help you choose the best date for your event by checking whether your preferred time overlaps with major KIN courses that your target student group is likely to attend.

Access Schedule